The purpose of this privacy statement is to provide clear and transparent information about what data we collect and how we process personal data. In all cases, Encon NV complies with the applicable laws and regulations, including the General Data Protection Regulation.
As Encon NV, we are responsible for the processing of your personal data. If, after going through our privacy statement or in a more general sense, you have any questions on this subject or if you want to contact us, you can do so via the contact details below:
When do we collect your personal data?
We collect your data as soon as you submit them to us. This can happen in different ways: by subscribing to our newsletter, e-mail, visiting our company, at an event, seminar, by handing over your business card or in any other way possible. We may also collect your information when it is publicly available or when you have made it public on public or social media.
Why do we process personal data?
This information is used to provide a service that you have requested. These data will only be used by Encon or its partners for the performance of their business activities and the associated commercial activities.
In order to perform our business activities, we need your personal data. In addition, from a marketing point of view, we have a legitimate interest in contacting our customers about actions, novelties and/or to communicate other relevant information.
The following personal data are stored for the proper performance of our business activities: last name, first name, job title, company address, and your professional contact details.
Encon takes appropriate measures to prevent improper use, loss, unauthorised access, unwanted disclosure and unauthorised alteration. When we receive your data, we always use the coding technologies that are considered to be the current standards within the IT sector. We have implemented the necessary security measures to prevent the loss, unlawful use or alteration of information that we have received. Furthermore, only employees who are performing work for you have access to your data in the course of the work to be carried out.
Sharing with third parties
We may disclose the information you provide to us to third parties if this is necessary for the performance of the above-mentioned tasks. For instance, we use a third party for:
- Achieving our objectives in the context of our business relationship. For this purpose, your data can be shared with other companies such as subcontractors or suppliers.
- Performing our tasks (administrative tasks such as accounting, ...)
- Taking care of the internet environment
- Providing IT infrastructure
- Sending newsletters and invitations
- Drawing up our annual accounts
- Obtaining subsidies
We do not pass on personal data to other parties with whom we have not entered into a processing agreement. We make the necessary arrangements with these parties to ensure the security of your personal data. Furthermore, we will not pass on the information provided by you to third parties, unless this is required and permitted by law. We may also share personal data with third parties if you give us permission to do so. You have the right to revoke this consent at any time.
Duration of data retention
Encon NV will not retain your personal data for longer than is strictly necessary to achieve the objectives for which your data have been collected. All legally required information is retained for 10 years.
You have the right to access and correct your personal data. You can also have inaccurate data relating to you corrected, deleted or prohibited from being used. For this, you can send an e-mail to firstname.lastname@example.org. We will contact you within 30 calendar days.
Complaints concerning personal data
You can file a complaint with the Data Protection Authority at any time if you believe that we have handled your personal data incorrectly. This can be done at https://www.privacycommission.be/nl. We would appreciate it if you could inform us of this by sending an e-mail to email@example.com.
Amendment of the privacy statement
Encon NV may amend its privacy statement. We will announce this amendment on our website.